Diocesan Information Management
Mailroom: Address Certification

Think you're paying too much for postage and mailing expenses? The Mailroom: Address Certification Module gives arch/dioceses, parishes, schools, and other diocesan organizations immediate savings on mailing costs by certifying addresses with the United States Postal Service (USPS). Mailroom: Address Certification will verify mailing addresses with the same national database used by the USPS. It identifies any invalid addresses and triggers minor changes needed for USPS compliance, such as Dr for Drive or Ave for Avenue. Now administrators can put these minor changes into their census records with just a click of a button, updating hundreds or even thousands of addresses in just a matter of minutes.

bulk mailIn addition, CASS-certified addresses qualify for bulk mailing — the most economical postage rates available from USPS — to even further reduce mailing expenses for parishes, diocese, and other organizations. Bulk mailings can be prepared directly from the ParishSOFT Church Management Software and come complete with sorting, bar coding, and other required USPS labels and forms to give you even more significant savings.

For example, a letter mailed to 2,000 families in a parish could qualify for the following rates:

Standard 1st Class letter with stamps: 37¢ x 2,000 = $740 
Standard letter, sample Bulk Mail nonprofit rate: 19¢ x 2,000 = $380 
YOU SAVE $360!
 
Mailroom: Address Certification guarantees reliable, certified addresses in your database, and gives you access to the lowest possible postage rates available — all through a powerful and easy-to-use interface.
  • Eliminate high printing and postage costs due to invalid addresses.
  • Qualify for bulk mailing — the most economical postage rates available from USPS.
  • Save countless administrative hours spent preparing large mailings with traditional stamps.
  • Certify addresses with CASS and USPS to ensure that families and members will safely receive your mailings.
  • Identify invalid addresses in your database, and flag them for research and correction.
  • Create all USPS required forms and data, including the required zip+4, carrier route, and line of travel data, as well as forms and bar coded sack or tray labels. Our Presort Wizard will walk you through the process step-by-step.
  • Save time by using our Presort Wizard templates that will remember the USPS classification settings for mailings you prepare frequently.
  • Share CASS-certified address updates with your arch/diocesan offices (available for synchronizing parishes/schools).
  • Certify a list at any time and as many times as you like, at no additional cost.
For more information on bulk mailing through the USPS, please visit www.usps.com/businessmail101.
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Mailroom: Address Certification is just one component of a fully integrated suite of software and web services designed to unite arch/diocesan, parish, and school information into a seamless program of management, collaboration, and communication.

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